File Storage Access Settings

This article is to give an overview on the Device Magic File Storage access settings.

Files stored in the Device Magic File Storage include.

  • Files Stored using Device Magic Binary Transport
    • Files delivered to the Device Magic Database
    • Files delivered to Google Spreadsheets
    • Files delivered to Zapier
  • Device Magic Database exports to email

Versions:

There are two settings that affect how files stored in Device Magic File Storage are accessed.

Version 1

Version 1 is the old organization-level setting that controlled whether a user needed to be logged in to access files stored in the Device Magic File Storage.

You can find this setting in your Organization Settings.

It is either Enabled - in which case anyone can access files if they have the link.

Or off - a user will need to be logged into your organization to be able to access the files.

Version 1 links look like:

https://www.devicemagic.com/organizations/1/stored_files/form_5/submission_2/Sketch_Question.JPEG

 

Version 2

Version 2 is the newly released way to access the stored files.

In version 2 each destination / Device Magic Database export has its own Public/Private setting.

Setting on Device Magic File Transport:

 

Setting on Device Magic Database Export:

 

Files generated by either of these functions will send the Public/Private link based on the setting.

  • The Private link will always require a login to access.
  • The Public link will be accessible without login if the file is set to Public.

You can manage the files delivered by Version 2 from your Organization settings.

 

Managing V2 Stored Files

Clicking the "Manage Stored Files" button will take you to a page where you can view and search all your stored files.

You can edit he Public/Private setting on any of the files using the dropdown.

There are 3 options.

  • Private: Both links will work but the user has to be logged in to view the file.
  • Public: The Private link will require the user to be logged in, the Public link will let anyone with the link access the file.
  • Full Public: Both links will let anybody access the file.

 

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Comments

  • Avatar
    Aurecon

    How do I download it in batches?

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